Club Rules and Constitution

Rules and Constitution of the Newnham on Severn Horseball Club

Title

The Club shall be known as the Newnham on Severn Horseball Club.

Objects

The objects of the Club shall be: 
 
a. To encourage Horseball as a sport and recreation, to promote good fellowship amongst riders and to improve and maintain the standard of Horseball, riding and horsemanship. 
 
b. To organise training and competitive events and other activities to further these objects. 
 
c. To be affiliated to British Horseball Association and to support and co-operate with recognised organisations interested in the development of Horseball. 
 
d. To concern itself with any object that will benefit the horse and horse user in the district.

Membership

This shall consist of persons who have attained the age of eighteen years (and persons aged seventeen years down to eight years for the junior section) and, having been accepted by the Committee, have paid the due subscription for the current period. Honorary membership may be conferred by the Committee upon any person deemed by them to have rendered notable service to the Club. No junior member may be a voting member of the Club. The Junior Committee will discuss matters relevant to the junior membership. This Committee, through the Chairman of said Committee, may make recommendations to the Adult Committee for their consideration. 
 
Anyone desirous of becoming a member shall send his or her name and address to the Hon. Secretary of the Club on the Member Application Form The Committee shall have the right to reject any application for membership it deems unsuitable 
 
Competition team members require the approval of the club trainer, team captain and any opposing competitors as well as consultation with other team members before competing for another club within the season. Commitment and priority should be to the Club first. 
 
The annual subscription shall be payable on the first day of the Club’s financial year. Any member whose subscription is more than three months in arrears shall have his or her name removed from the Membership List after written notice to the effect has been sent to him or her. 
 
The Committee may expel from membership of the Club any member who has breached any of the rules of the Club, or who has in the opinion of the Committee have been guilty of any conduct derogatory to the character or prejudicial to the interests of the Club, provided that before expelling him or her the Committee shall call upon him or her for an explanation of his or her conduct and provide a proper opportunity of answering the allegations against him or her. 
 
Administration 
 
1. The Committee 
 
a. All powers of management shall be vested in the adult Committee consisting of the Chairman, Honorary Secretary, Honorary Treasurer and 4 other Committee members. Four shall form a quorum. Team Captains and trainers should be consulted in all matters. 
 
b. No more than two members of the same household shall be Committee members at the same time. 
 
c. At the Annual General Meeting each year, one third of the members of the Committee shall retire, the members to retire being those who have been longest in office. Those who have been in office for the same length of time shall determine retiring members by lot. Retiring members shall be eligible for re-election. 
 
d. The Chairman, Honorary Secretary and Honorary Treasurer shall be elected annually by the Committee from amongst their number. 
 
e. The decision of the Committee shall be final unless over-ruled at a General Meeting. 
 
f. The Committee shall be the sole authority for the interpretation of the rules and for anything relating to the Club not provided therein and their decision shall be final and binding on the members. 
 
g. The Committee may formulate bye-laws for the detailed running of the Club and elect sub-committees for any special activities of the Club which the Committee may authorise. 
 
h. The Committee shall have the power to fill any casual vacancy arising amongst members of the Committee, but any person so co-opted shall retain office only until the next following Annual General Meeting and then shall be eligible for re-election. 
 
2. The financial year of the Club shall commence on the 1st January in each year. 
 
3. The annual subscription shall be a sum as shall from time to time be determined by the Committee. 
 
4. The Committee may appoint annually a President and Vice-Presidents. They shall not by virtue only of such appointment become members of the Committee. 
 
5. The Annual General Meeting shall be held in December of each year to transact the following business: 
 
a. To receive and if approved to adopt a Statement of the Club’s Accounts to the end of the preceding year 
 
b. To fill vacancies on the Committee 
 
c. To appoint an Auditor 
 
d. To deal with any special matter which the Committee may desire to bring to the members and to receive suggestions from the members for consideration by the Committee. Notice convening the General Meeting shall be sent to the members not less than 14 days before the meeting and shall specify the matters to be dealt with. 
 
6. A special General Meeting may be called by the Committee, or by a request signed by not less than five members specifying the business to be discussed. The Secretary shall give all members ten days notice of the date of such a meeting and shall specify in such notice matters to be dealt with at the meeting. 
 
7. The Accounts of the Club shall be audited each year by the person appointed at the previous Annual General Meeting. 
 
8. Notice may be given to any member by sending it by post to him or her at his or her address in the United Kingdom registered in the records of the Club. If any member has no address in the United Kingdom such member shall not be entitled to receive any notice. The accidental omission to give notice of a meeting to or the non-receipt of a notice of a meeting by any member shall not invalidate the proceedings of the meeting. 
 
9. These rules may be added to, repealed or amended by resolution at any Annual or Special General Meeting, provided that no such resolution shall be deemed to have been passed unless carried by a majority of at least two-thirds of the members present and voting thereon, and provided that prior notice has been sent to all members stating the proposed amendment. 
 
10. Members shall be correctly turned out at all Club events. Hard hats to the current minimum British Riding Clubs standard must be worn. 
 
11. In the case of dissolution of the Club, all assets are to be sold at full market rate and arrangements will be made for all monies to be held in trust by British Horseball Association until such time as the Club may wish to re-form